Privacy Policy

1. Information we collect

• Account details — email, display name, organization details (organization name, company size) and your role. If you sign in with Google, we receive your name and email from your Google account. Passwords are stored hashed — no one, including our team, can read them.
• Meeting details — meeting title, description, offered days and time slots, timezone, expiry, meeting link, and the confirmed time.
• Participant details — email, name, selected time slots, and any notes participants write.
• Contacts and groups — stored only when you save them yourself, so adding participants next time is faster.

2. How we use information

• To provide the meeting scheduling service
• To send invitation, reminder, and result emails to participants
• To summarize and show availability results to the meeting organizer

3. Participant privacy

• Participants only see how many people picked each time slot — never who picked which slot
• Notes written by a participant are visible to the meeting organizer
• Each invitation link is private and stored as a hash, so links cannot be guessed or used by someone else

4. Cookies

We use only the session cookie required for login and account security — no advertising cookies and no tracking.

5. Your contacts

Contacts you save in 'My contacts' exist only to make selecting participants easier when creating invitations. The system will never contact, email, or otherwise make use of these contacts on its own — a contact receives an email only when you explicitly choose them and send the invitation yourself. We never use these contacts for marketing or share them with third parties.

6. Sharing of information

We never sell or share your data for marketing, and the system never contacts your contacts on its own. The only data leaving our system is invitation emails you choose to send, delivered through our email provider (SMTP).

7. Data retention and deletion

• When you delete your account, all data and meetings are permanently deleted on the scheduled cycle (within 7 days of confirmation)
• You can delete contacts, groups, and meetings yourself from the app at any time
• When a participant is removed from a meeting, their invitation link stops working immediately

8. Contact

Questions about this policy, or requests to delete your data: support@meetingslot.app

9. Changes to this policy

If we update this policy, we will publish the latest version on this page and show the updated date at the top.